Privacy Policy

Last Updated: January 2026

Introduction

Embodied Stories is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website embodiedstories.com and use our trauma-informed training and coaching services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us when you:

  • Register for training programs or coaching services

  • Make a purchase or payment

  • Fill out forms on our website

  • Contact us with inquiries

  • Participate in surveys or feedback requests

This information may include:

  • Name and contact information (email address, phone number, mailing address)

  • Payment information (credit card details, billing address)

  • Professional information (occupation, organization, credentials)

  • Any history and preferences

  • Coaching intake information and goals

  • Any other information you choose to provide

Sensitive Information

Given the nature of our trauma-informed services, you may share sensitive personal information during coaching sessions or training applications. We treat this information with the highest level of confidentiality and will only use it for providing services to you.

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

  • IP address and browser type

  • Operating system and device information

  • Pages visited and time spent on pages

  • Referring website addresses

  • Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain our training and coaching services

  • Process your payments and transactions

  • Send you confirmations, receipts, and program materials

  • Communicate with you about your services, including scheduling and updates

  • Improve and personalize your experience

  • Respond to your inquiries and provide customer support

  • Send you marketing communications (with your consent)

  • Analyze website usage and improve our offerings

  • Comply with legal obligations and protect our rights

  • Prevent fraud and enhance security

How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

Service Providers: We may share information with third-party vendors who perform services on our behalf, such as:

  • Payment processors (e.g., Stripe, PayPal, Square)

  • Email service providers

  • Website hosting providers

  • Analytics services

  • Customer relationship management platforms

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements: We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to:

  • Comply with legal processes

  • Protect our rights or property

  • Prevent fraud or illegal activity

  • Protect the safety of any person

Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

With Your Consent: We may share information with third parties when you provide explicit consent.

Confidentiality in Coaching Relationships

We recognize the sensitive nature of coaching relationships. Information shared during coaching sessions is kept strictly confidential, except in the following limited circumstances:

  • When required by law (e.g., mandated reporting of abuse or imminent danger)

  • With your written consent

  • To our insurance providers or legal advisors when necessary

  • As otherwise disclosed in our coaching agreement

Payment Information Security

All payment transactions are processed through secure, PCI-compliant payment processors. We do not store complete credit card information on our servers. Payment information is encrypted during transmission using industry-standard SSL/TLS technology.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. Training records and coaching documentation may be retained in accordance with professional standards and legal requirements.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

Access: You can request access to the personal information we hold about you.

Correction: You can request that we correct inaccurate or incomplete information.

Deletion: You can request that we delete your personal information, subject to certain legal obligations.

Opt-Out: You can opt out of receiving marketing communications at any time by clicking the "unsubscribe" link in our emails or contacting us directly.

Data Portability: You can request a copy of your information in a portable format.

To exercise any of these rights, please contact us using the information provided below.

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience on our website. Cookies are small data files stored on your device. You can control cookie preferences through your browser settings, though disabling cookies may limit some website functionality.

Types of cookies we use:

  • Essential cookies: Necessary for website operation

  • Analytics cookies: Help us understand how visitors use our site

  • Functional cookies: Remember your preferences

  • Marketing cookies: Track your activity for advertising purposes (with consent)

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a minor, please contact us immediately.

Security Measures

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of data in transit and at rest

  • Secure server infrastructure

  • Access controls and authentication

  • Regular security assessments

  • Staff training on data protection

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Tennessee-Specific Considerations

As a Tennessee-based business, we comply with all applicable Tennessee state laws regarding data privacy and protection. If you are a Tennessee resident and have questions about your rights under state law, please contact us.

Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new policy on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

Contact Us

If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

Embodied Stories
sarah@embodiedstories.org
(678)-983-1215

Consent

By using our website and services, you consent to this privacy policy and agree to its terms.